Stormwater Management

VILLAGE OF BENTLEYVILLE

COUNCIL MINUTES
MARCH 19, 2008

CALL TO ORDER:
Mayor Spremulli called the meeting to order at 7:03 P.M.

PLEDGE OF ALLEGIANCE TO THE FLAG:
Mayor Spremulli led Council in the Pledge of Allegiance to the flag.

ROLL CALL:
Gillund, Hudson, Maurer, Sedlak, and Skipper present. Bruner absent.

MOTION TO ACCEPT THE PRIOR WRITTEN MINUTES AND AUDIO RECORDING:
February 20, 2008. Mr. Hudson made a motion with a second by Mr. Sedlak to accept with minor corrections. Roll call: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes

MAYOR’S REPORT:
Mayor Spremulli welcomed the students from Mr. McKenna’s History class at Chagrin Falls High School who were attending the Council Meeting for extra credit.

Mayor Spremulli congratulated Bentleyville resident Graham McClure on his attainment of the rank of Eagle Scout.

Mayor Spremulli announced the police department was going to 12 hour shifts to facilitate scheduling. This change was discussed at the Streets and Safety Committee prior to being adopted.

Mayor Spremulli announced a written policy was being prepared by Jeff Filarski to address the issue of how to proceed on work involving culverts in resident’s driveways.

Mayor Spremulli announced the new Village Website (www.villageofbentleyville.com) was up and running.

Mayor Spremulli announced he had met with the Home Owner’s Association Board of Chagrin Valley Trails to introduce himself. Mayor Spremulli offered to schedule visits to any other Home Owner’s Association which might be interested in meeting with him.

Mayor Spremulli announced that the Village had received insurance quotes for the coming year from Fireman’s Fund (General Liability) and Darwin Select (Excess of Public Officials, Employment Practices, and Police Professional Liabilities). Mr. Maurer made a motion with a second by Mr. Hudson for the Mayor to accept the insurance quote from Love Agency as outlined in Exhibit B (without the terrorism coverage). Roll call: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes

TREASURER’S REPORT:
Mr. Tomalin reviewed the Village’s Cash Balances and Outstanding Obligations (see Cash Balances and Outstanding Obligations Report attached).

LAW DIRECTOR’S REPORT:
No report.

ENGINEER’S REPORT:
Mr. Filarski advised council that the 2007 Bridge Inspection Report was available and included in their packets. Mr. Filarski will prepare a summary memo. Mr. Maurer inquired on the status of the Liberty Road Project which Mr.Filarski reported was on schedule.

CHIEF’S REPORT:
Chief reported the Department will be shifting from three eight hour shifts to two twelve hour shifts. Chief Pitts is in the process of interviewing two new part time officers who are currently being evaluated with psychological testing. Mayor Spremulli announced all future police candidates will be given psychological tests as a matter of policy. Detective John Turner has been appointed the Police Department administrator for the Bentleyville website. A county wide tornado alert test will be conducted March 26 at 9:50 A.M.

STREETS AND SAFETY REPORT:
Mr. Sedlak summarized his report and it is on file at Village Hall. Mr. Sedlak made a motion to authorize the Mayor to enter into a contract not to exceed $1,600 for a 2008 tree trimming program on Cannon and Solon roads limited to branches that have been identified as hazardous and dead. Motion seconded by Mr. Hudson. Roll call: Gillund-yes, Hudson-yes, Mauer-yes, Sedlak-yes, Skipper-yes.

FINANCE, GRANTS, & INSURANCE REPORT:
Mr. Maurer summarized his report and it is on file at Village Hall.

PLANNING AND ZONING:
Mr. Skipper summarized his report and it is on file at Village Hall. Mr. Skipper made a motion to approve the Lekic lot split as recommended by Planning and Zoning Committee. Motion seconded by Mr. Maurer. Roll call: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes.

PARKS, FACILITIES, & BEAUTIFICATION REPORT:
Ms. Gillund summarized her report and it is on file at Village Hall.

UTILITIES REPORT:
No report because of Mr. Bruner’s absence.

PUBLIC COMMENTS:
No public comments.

OLD BUSINESS

2008-01 An Emergency Ordinance Pursuant To Ohio Senate Bill 117 Requiring All
Video Service Providers To Pay Franchise Fees As Defined Under Revised Code 1332.32 To Include Advertising Revenues And To Set A Franchise Fee Percentage Of At Least (5%) For All Video Service Providers Within The Village And Declaring An Emergency. Motion to adopt by Mr. Sedlak with second by Mr. Maurer. Roll call: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed

2008-05 An Ordinance Confirming The Appointment Of An Inspector Of Buildings For The Year 2008 And Fixing Compensation, And Declaring An Emergency. Motion to adopt by Ms. Gillund and seconded by Mr. Skipper. Motion to suspend the three reading rule by Mr. Maurer and seconded by Mr. Hudson. Roll call: Gillund-yes, Hudson-yes, Maurer-no, Sedlak-yes, Skipper-yes. Motion failed. Placed on second reading

NEW BUSINESS

2008-12 An Ordinance Increasing The Hourly Rate Of The Finance Manager Retroactive To January 1, 2008, and Declaring An Emergency. Motion to adopt by Mr. Maurer and seconded by Mr. Sedlak. Motion to suspend the three reading rule by Mr. Hudson and seconded by Mr. Maurer. Roll call to suspend three reading rule: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed

2008-13 An Ordinance Adopting A Driving Policy For Village Employees Operating Village Owned Vehicles, And Declaring An Emergency. Motion to adopt by Mr. Sedlak and seconded by Mr. Maurer. Motion to suspend the three reading rule by Mr. Maurer and seconded by Mr. Sedlak. Roll call to suspend three reading rule: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed

2008-14 An Ordinance Authorizing the Mayor To Enter Into A Contract With Chagrin River Partners, Ltd. To Design And Develop A Village Website At A Base Cost Not To Exceed $2,500.00 And Declaring An Emergency. Motion to adopt by Mr. Maurer and seconded by Mr. Sedlak. Motion to suspend the three reading rule by Ms. Gillund and seconded by Mr. Maurer. Roll call to suspend three reading rule: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed

2008-15 An Ordinance For The Payment Of Bills In The Month Of March (Excluding Mr. Diemert’s Invoices) In The Amount of $80,939.92 And Declaring An Emergency. Motion to adopt by Mr. Maurer and seconded by Mr. Sedlak. Motion to suspend the three reading rule by Mr. Hudson and seconded by Mr. Skipper. Roll call to suspend three reading rule: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed

PRESENTATION OF STRATEGIC PLAN PROCESS BY HARTT & ASSOCIATES

Mr. Hartt reviewed the progress in developing a recommendation for the elements of a strategic plan for the village. Consensus agreement was reached on three key elements of such a plan which included a) maintaining the natural qualities of the Chagrin Valley, b) maintaining the minimum village parcel acreage at 60,000 square feet, and c) maintaining existing resident services. It was agreed that a consensus on treatment of the cluster issue has yet to be ironed out, and it was agreed the Mayor and Council will meet to establish the format of a potential final meeting with Hartt & Associates prior to submission of Hartt’s final report.

ADJOURNMENT TO EXECUTIVE SESSION

Mr. Sedlak made a motion to adjourn to executive session to consider pending litigation and his motion was seconded by Mr. Maurer. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed, adjourned to executive session 8:49 P.M.

RETURN TO PUBLIC SESSION

Mayor Spremulli reconvened the Council session at 9:28 P.M. Mr. Maurer made a motion to adjourn and his motion was seconded by Mr. Sedlak. Roll call to adopt: Gillund-yes, Hudson-yes, Maurer-yes, Sedlak-yes, Skipper-yes. Passed, meeting adjourned at 9:30 P.M.

Respectfully submitted,

Dan Tomalin
Clerk-Treasurer

___________________________ ________________________
Mayor Clerk-Treasurer