Welcome to the Village of Bentleyville

Stormwater Management

VILLAGE 0F BENTLEYVILLE

COUNCIL MINUTES

December 17, 2008

CALL TO ORDER: 00:00:00

Mayor Spremulli called the meeting to order at 7:00 P.M.

PLEDGE OF ALLEGIANCE TO THE FLAG: 00:00:10

The Mayor led council in the Pledge of Allegiance to the flag.

ROLL CALL: 00:00:35

Bourisseau, Gillund, Hudson, Maurer, Sedlak and Skipper present.

MOTION TO ACCEPT THE PRIOR WRITTEN MINUTES AND AUDIO RECORDING: 00:01:00

Motion to table acceptance of the November 11, 2008 minutes until the next meeting by Gillund, Seconded by Maurer.

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Yes; Sedlak, Yes Skipper, Yes.

MAYOR'S REPORT: 00:01:50

Lifeline Screening was at the Village Hall on Tuesday, December 16 to conduct screenings for stroke prevention

First Energy has informed the Village that they will be trimming trees along Liberty Road on December 22 in order to remove the limbs from around the power lines. Engineer Jeff Filarski indicated that certain of these trees will also be affected by the Liberty Road Construction project. The mayor suggested that the chief and Mr. Filarski coordinate the First Energy tree trimming with any tree trimming that will be done as part of the Liberty Road project. First Energy will give the affected residents a courtesy notification.

The mayor thanked the Bentleyville Garden Club for their efforts in decorating the Village Hall for Christmas.

The mayor complimented the chief for the Service Crew's salting of the roads so far this winter.

The mayor has received some complaints regarding the Village's use of Haydite.

The mayor thanked Hamlet Village for the cookie tray.

The village fee schedule is available to council tonight. Since the Building Inspector is not present, any discussion of this document is deferred until next month.

FISCAL OFFICER'S REPORT: 00:08:50

Mrs. Schreiber reported the cash account balances and outstanding obligations (See “Cash Balances and Outstanding Obligations - November 2008”).

LAW DIRECTOR'S REPORT: 00:12:00

No report. Ann Oakar is attending tonight in Ken Shuman's absence.

BUILDING INSPECTOR REPORT: 00:12:20

Mr. Potts was not in attendance due to illness.

Building Inspector's report is on file at Village Hall.

ENGINEER REPORT: 00:12:30

The Liberty Road preconstruction meeting was held at the Village Hall. Preliminary work will begin in mid-January with construction beginning around the middle of March. All residents will receive letters when the project starts and subsequent e-mails regarding items of interest throughout the construction process. The mayor asked that all council members, the mayor and the chief be added to the correspondence list. No permanent traffic restrictions will occur during the project. Construction should be complete around the end of June.

Engineer's report is on file at Village Hall.

CHIEF'S REPORT: 00:14:15

The Chief will notify the Fire Department and the school buses regarding the Liberty Road construction.

The Haydite has been working out satisfactorily on the snow events so far this winter.

Due to the high cost and limited availability of road salt, the Chief plans to use ODOT to procure road salt before the next winter snow season.

Council member Hudson complimented the Chief on the complete pick-up of leaves before the snow fell. Discussion followed regarding timing and notification for the leaf pick up next year.

STREETS AND SAFETY REPORT: 00:19:20

The Committee met on December 8, 2008. Annual service hours will be unfavorable due to the early and consistent winter. Police hours versus budget are favorable

Dale Berger will be promoted to Assistant Foreman in the Service Department at an hourly rate of $18.

The Committee also discussed 2009 budget and recommended no changes to the budget.

FINANCE, GRANTS & INSURANCE REPORT: 00:20:25

The Finance Committee met December 15, 2008. November financial statements were approved. The Village has a surplus year-to-date vs. budget.

November accounts payable were reviewed and approved. 00:37:10

The 2009 budget was reviewed. The Finance Committee presented a draft based on revised RITA receipts. RITA receipts were adjusted downward due to the weak economy. After minor revisions at the Finance meeting, this budget was approved by the Finance Committee

Based on the favorable surplus generated in 2008, the Finance Committee recommends the immediate establishment of the “Capital Equipment and Major Maintenance Fund.” The committee recommends that money be set aside in this fund for equipment purchases and major repairs to the village facilities.

PLANNING AND ZONING REPORT: 00:21:40

Approval of Cunliffe addition.

Approval of Tellat- Kalpsa site plan subject to provisions in the Chagrin Valley Engineering letter dated December 3, 2008.

Jerome Ellerin is seeking a one year extension of the Wharton Woods' preliminary plat approval. The Committee extended the approval through January 31, 2009 pending resolution of a question regarding the expiration of related variances that have already been granted on the project. The Law Director will review and opine.

The Committee report is on file at the Village Hall.

PARK, FACILITIES & BEAUTIFICATION REPORT: 00:31:30

Meeting was held December 1, 2008

The Committee discussed the Village's lease of the McFarland Homestead and possible activities at the Liberty Road Cemetery. Village Hall maintenance items were deferred due to the Finance Committee's action regarding town hall maintenance.

Ms Gillund reported that an Eagle Scout candidate is still looking for a community project to fulfill his rank requirements. She would appreciate any ideas for such a project.

Possible future winter activities were also discussed.

The Committee discussed closing the Parks Fund and maintaining one line on the general fund budget for any parks or facility activity. This item was discussed at the Finance Committee where the title of the Bentleyville Park Fund was proposed be changed to Bentleyville Park and Facilities.

The Committee report is on file at Village Hall

UTILITIES REPORT: 00:36:25

No meeting.

The committee is still waiting for information regarding portable generators, so the generator ordinance listed as old business on this agenda will be tabled.

PUBLIC COMMENTS MADE BY MEMBERS OF THE AUDIENCE: 00:40:35

No comments

OLD BUSINESS: 00:41:00

2008-46 An Ordinance Enacting Chapter 1460 Stand-By/Backup Power Generation in Part Fourteen Building and Housing Code of the Codified Ordinances of the Village of Bentleyville and Declaring an Emergency.

1st Reading 10-15-2008 Second Reading

Motion to table the ordinance until the February Council meeting by Skipper; Seconded by Hudson.

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes, Maurer, Yes; Sedlak, Yes; Skipper, Yes.

NEW BUSINESS: 00:42:50

2008-51 A Resolution Supporting the Chagrin River Watershed Balanced
Growth Plan in Cooperation with the Ohio Lake Erie Commission's
Balanced Growth Program.

Discussion followed

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Yes; Sedlak, Abstain Skipper, Yes.

2008-52 A Resolution Adopting the Appropriations for Fiscal Year 2009
and Declaring an Emergency.

Motion to suspend the three reading rule by Sedlak, Second by Hudson.