Welcome to the Village of Bentleyville

Stormwater Management

VILLAGE 0F BENTLEYVILLE

COUNCIL MINUTES

January 21, 2009

CALL TO ORDER: 00:00:19

Mayor Spremulli called the meeting to order at 7:00 P.M.

PLEDGE OF ALLEGIANCE TO THE FLAG: 00:00:25

The Mayor led council in the Pledge of Allegiance to the flag.

ROLL CALL: 00:01:04

Bourisseau, Gillund, Hudson, Maurer, Sedlak and Skipper present.

MOTION TO ACCEPT THE PRIOR WRITTEN MINUTES AND AUDIO RECORDING: 00:01:20

Motion to accept both the December 17, 2009 minutes after noted correction and the November 11, 2008 minutes by Maurer; seconded by Sedlak.

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Yes; Sedlak, Yes Skipper, Yes.

NOMINATION OF COUNCIL PRESIDENT 00:4:05

Ned Sedlak nominated Joe Maurer to serve as president of council; seconded by Gillund.

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Abstain; Sedlak, Yes Skipper, Yes

COMMITTEE ASSIGNMENTS 00:05:10

Streets and Safety Committee: Chairman Ned Sedlak and member John Bourisseau

Finance, Grants, Insurance Committee: Chairman Joe Maurer and member Joe Hudson

Planning and Zoning: Commission: Member George Skipper
Park, Facilities, and Beautification: Chairwoman Wendy Gillund and member Joe Hudson
Utilities Committee: George Skipper and member John Bourisseau

MAYOR'S REPORT: 00:06:28

The mayor welcomed reporters Bill Jamison from the Sun News and Sally McSherry from the Chagrin Valley Times.

The mayor summarized the diagnostic results from the Life Line Screening visit in December.

Obsolete Village letterhead was donated to the United Methodist Preschool in Chagrin Falls.

The mayor expects the newsletter to be published in February. The first issue will include a letter to the residents from the mayor and information regarding the new recycling program. Council members will have the opportunity to contribute to this newsletter. Ms Gillund asked if council would have a chance to review the newsletter before it is published. The mayor said that if that is possible, council will have the chance to review.

The mayor praised the service department for its efforts in snow removal so far this winter. He has received some complaints regarding the Village's use of Haydite this winter. He noted that Haydite is more environmentally friendly than salt.

Mr. Bourisseau asked if the Village should begin to examine alternatives to salt and Haydite. The Mayor said that the Mayors and City Managers Association is spearheading this effort already.

FISCAL OFFICER'S REPORT: 00:13:45

Ms Schreiber reported the cash account balances and outstanding obligations (See attached Cash Balances and Outstanding Obligations - December 2008).

LAW DIRECTOR'S REPORT: 00:14:49

No report.

Mr. Skipper asked the Law Director to explain the nature of several entries on his most recent bill. The Law Director responded.

BUILDING INSPECTOR REPORT: 00:18:01

Mr. Potts stated that December is traditionally a slow month for building, and that some projects are on hold due to the weather.

There are currently several additions in progress throughout the Village and an excavating and storm sewer project is underway at St. Martins Church.

Building Inspector's report is on file at Village Hall.

Ms Gillund had some questions regarding the fees report, specifically the nature of wireless telecommunication facility fees as noted in the report. Mr. Potts responded.

ENGINEER REPORT: 00:20:05

Engineer's report is on file at Village Hall.

Mr. Bourisseau questioned the engineer regarding a request from a resident to decrease the speed limit on Holbrook Road. The determination of the speed limit is multi-factorial. Since this is a county road, Mr. Filarski will check with the county to determine the procedure.

Ms Gillund questioned whether the fees charged for the 600 Solon Road for site plan review is refundable. Mr. Filarski responded.

The Mayor stated that QCI, the engineering firm engaged to manage the Liberty Road Project, should itemize its monthly billing to the Village. The engineer will follow up with QCI.

CHIEF'S REPORT: 00:21:50

The Chief stated that the winter has been hard on the service department..

STREETS AND SAFETY REPORT: 00:22:13

The Committee met on January 12, 2009. Annual service hours are unfavorable due to the early and consistent winter.

The Committee approved the recommendation to purchase a new police cruiser. The ordinance will be presented in February.

The mayor asked the chief the time frame on delivery on the new car.

Mr. Hudson asked if the trade in of the old cruiser had been considered.

Ms Gillund asked what the discussion was in purchasing an SUV police cruiser as opposed to a traditional police car. She also wanted to know if the price quoted for the car is the car in useable condition, or if additional expenditures are necessary in order to adapt the vehicle for police purposes. The chief responded that, due to the hills in Bentleyville and the salt shortage, an SUV is more practical. The chief also said that the $25,721.96 quoted price is for the car fully equipped in turnkey condition.

Ms Gillund questioned if any regulations regarding off-road vehicles have been placed on the web-site. Chief responded that these regulations are currently on the Village web-site.

The mayor invited any of the council members to visit the firing range in Moreland Hills where the Bentleyville police now practice shooting.

FINANCE, GRANTS & INSURANCE REPORT: 00:29:05 The Finance Committee met January 19, 2009. December financial statements were approved. .

January accounts payable were reviewed and approved.

The RITA subpoena program and the Haydite situation were also discussed

Mr. Maurer's report is on file at Village Hall.

PLANNING AND ZONING REPORT: 00:31:47

No meeting.

Ms Gillund questioned the status of the requested extension for the Wharton Woods plat approval. Mr. Skipper responded that the issue will be discussed at the January Planning & Zoning meeting.

Ms Gillund asked whether the ordinance on home demolition is in progress. The building inspector will follow up.

PARK, FACILITIES & BEAUTIFICATION REPORT: 00:33:30

No meeting

At the next meeting there will be several people in attendance who have expressed a desire to work on the McFarland Homestead or who have a connection to the McFarland Family. The chairperson would like to initiate a discussion at this meeting regarding forming a committee for the Homestead.

Events are being planned for the park this year possibly including the Tremendous Tuba-Doo, storytelling, and the Solon Philharmonic Orchestra.

UTILITIES REPORT: 00:37:10

No meeting.

PUBLIC COMMENTS MADE BY MEMBERS OF THE AUDIENCE: 00:37:15

No comments

OLD BUSINESS: 00:37:25

None

NEW BUSINESS: 00:37:30

2009-01 An Ordinance for the Appointment and Terms and Conditions of
Employment for the Village Engineer, and Declaring an Emergency.

Discussion followed.

Motion to suspend the three reading rule by Bourisseau, Second by Hudson.

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Yes; Sedlak, Yes: Skipper, Yes

Motion to adopt by Maurer, Second by Sedlak

Roll call: Bourisseau, Yes; Gillund, Yes: Hudson, Yes; Maurer, Yes; Sedlak, Abstain Skipper, Yes.

2009-02 An Ordinance Confirming the Appointment of an Inspector of
Buildings for the Year 2009 and Fixing Compensation, and Declaring an
Emergency.

Discussion followed

Motion to suspend the three reading rule by Sedlak, Second by Bourisseau.