Stormwater Management

VILLAGE 0F BENTLEYVILLE

COUNCIL MINUTES

September 17, 2008

CALL TO ORDER:

Mayor Spremulli called the meeting to order at 7:02 P.M.

PLEDGE OF ALLEGIANCE TO THE FLAG:

The Mayor led council in the Pledge of Allegiance to the flag.

ROLL CALL:

Bourisseau, Gillund, Maurer, Skipper and Sedlak present - Hudson absent.

MOTION TO ACCEPT THE PRIOR WRITTEN MINUTES AND AUDIO RECORDING:

August 20, 2008 No audio recording is available due to a malfunction in the recording equipment.

Motion to accept written minutes by Mr. Maurer. Seconded by Mr. Skipper

Roll call: Bourisseau, Yes; Gillund, Yes: Maurer, Yes; Skipper, Yes; Sedlak, Abstain.

MAYOR'S REPORT:

The mayor noted the new coat closet in Village Hall.

The Mayor spoke with Mary Ann Collier of Chagrin Falls who was able to provide information regarding the Union Cemetery. Also, the Shaker Historical Society reportedly has valuable information regarding the cemetery. The Mayor hopes to visit the Society's library and report his finding at the next meeting.

It was also noted that the book Hoodle Valley may have some information regarding the cemetery. John Bourisseau will report back on the book.

The mayor reported that the Law Director is drafting a twelve month lease between the Village and Cleveland Metroparks regarding the McFarland House. This twelve month period will enable the Village to examine options regarding any appropriate future action the Village may undertake regarding this site. The lease rate will be $1 for the entire term of the lease.

On September 30, 2008 the mayor plans to attend a meeting at Bay Village regarding oil & gas drilling issues in Ohio. This meeting is being held by the Ohio Department of Natural Resources. The mayor will report back at the next meeting.

The mayor thanked Councilmember Gillund on great job on the Village picnic. He noted the good turnout, and that the attendees represented all areas of the Village.

FINANCE REPORT:

Mr. Maurer gave the Treasurers report with account balances. He noted that the transfer of funds between Huntington and Ohio Commerce is proceeding as planned. (See attached Cash Balances and Outstanding Obligations - August 2008).

LAW DIRECTOR'S REPORT: Law Director Schuman reported on an addendum to the Ohio Public records law requiring an employee list including birthdays, and allowing certain personal information to be redacted when employees' information is provided via the Internet.

Mr. Schuman also reported that the Metroparks estimated that the cost to revamp the McFarland House is $200,000. Under the lease which he is currently drafting, the Village assumes all liability for the house during the lease term which will be covered under the Village's existing insurance policy.

BUILDING INSPECTOR REPORT: Mr. Potts noted that there are two new houses and 12 house additions currently under construction in the Village. There are also 3-4 houses proposed.

Mr. Potts and Mr., Skipper had a meeting with C.J. Cutter regarding the Parker/Felker gas well which is expected to begin drilling in October

Building Inspector's report is on file at Village Hall.

ENGINEER REPORT:

Mr. Filarksi secured informal bids regarding the drainage program. He received four bids, and he recommended that the Village accept the ABV bid for $10,975.

Motion to accept the ABV bid by Mr. Sedlak, seconded by Mr. Bourisseau. Motion passed unanimously.

Ms Gillund reported that residents living near the Madison Woods Development have expressed concerns regarding hours of operation and noise when construction begins on that development. Mr. Filarski will clarify with JETA all pertinent Village ordinances regarding noise and hours of operation at the pre-construction meeting.

Engineer's report is on file at Village Hall.

CHIEF'S REPORT: On Monday, September 15 after the storm, the Village collected and hauled to Chagrin Falls seven trucks of brush from residents. One house in the Village was damaged in the storm and several homes are still without power.

Chief Pitts arranged for a commercial paper-shredder to provide free shredding at Village Hall on Saturday, September 20th from noon until 3 p.m. for Village residents. This service was arranged by the Chief at no cost to the Village.

The mayor complimented Chief Pitts regarding the chief's resolution to the Village's chipping issues. The chief has secured a verbal agreement with the Chagrin Falls Service Department where the Village of Bentleyville can dump any brush at the Chagrin Falls Service facility free of charge. Now, the Bentleyville Service Department can collect brush at any time from Village residents. The brush only needs to be loaded on the truck and dumped, it is no longer necessary to chip the branches. This may eliminate the need to rent the chipper and incur the usual casual labor charges involved with the semi-annual chipping program. It also provides more responsive service to Village residents. All pick up is coordinated through the chief. Information regarding this service will be added to the Village website.

STREETS AND SAFETY REPORT: The Committee met on September 8. Annual hours versus the budget and improved communication were discussed.

The Liberty Road project is at ODOT for approval. The project will start in the Spring of 2009.

There was an informational meeting held for residents of Liberty Road regarding the project.

Engineer's report is on file at the Village Hall.

FINANCE, GRANTS & INSURANCE REPORT: Committee meeting held September 15, 2008. September accounts payable and August financial statements were approved.

The mayor will propose a new pay ordinance.

Regional Income Tax will begin the subpoena program as approved by council.

Mr. Maurer's report is on file at Village Hall.

PLANNING AND ZONING REPORT:

Mr. Skipper noted that all applications were approved with the exception of the Cunliffe application which requires a variance. Council reviewed the drawings and pertinent documentation regarding this variance:

Side yard Variance Request for Addition - Barb Cunliffe - 572 Solon Road.

Motion to grant by Skipper, Second by Sedlak. All voted yes.

Amy Brennan of the Chagrin River Watershed Partners gave a presentation at the Committee meeting. She will speak to Council at the November meeting.

The Committee report is on file at Village Hall.

PARK, FACILITIES & BEAUTIFICATION REPORT:

No meeting in September.

Ms Gillund thanked all who volunteered or helped with the Village Picnic.

UTILITIES REPORT: Meeting held on September 9, 2008. Mr. Skipper reported that based on the terms of the Cleveland Water Service Agreement amendment, it does not seem appropriate for the Village to consider entering into this agreement. The mayor agreed that the Village will not consider the agreement with the Cleveland Water Service Agreement based on the Committee's suggestion.

Mr. Skipper asked if alternate cable service providers should be considered for the Village. Mr. Maurer agreed.

Mr. Skipper reviewed the minutes of the August Utility Committee which are on file at Village Hall.

PUBLIC COMMENTS MADE BY MEMBERS OF THE AUDIENCE:

No comments

OLD BUSINESS:

None

NEW BUSINESS:

39.

An Ordinance for the Payment of Bills in the Month of September in

the amount of $ 63,695.23 and Declaring an Emergency.

Motion to suspend three reading rule by Mr. Sedlak, seconded by Mr. Skipper.

All in favor

Motion to adopt by Mr. Maurer, second by Mr.Bourisseau. All in favor.

40.

An Ordinance Authorizing the Mayor to Enter into a Contract with the Village of Moreland Hills Allowing the Village of Bentleyville the use of Moreland Hills' Firing Range and Declaring an Emergency.

Motion to put on first reading by Mr. Sedlak, Seconded by Mr. Maurer. All in

favor

41.

An Ordinance Making Final the Appointment of John Turner as a full-time Police Officer in the Village of Bentleyville and Declaring an Emergency.

Motion to suspend three reading rule by Mr. Maurer; Second by Mr.

Bourisseau. All in favor

Motion to adopt by Mr. Sedlak; Second by Mr. Bourisseau. All in favor.

42.

An Ordinance to Combine the Duties of the Village Clerk/Treasurer into the Appointed Office of Village Fiscal Officer and Declaring an Emergency.

Motion to put on first reading: Bourisseau yes, Gillund no, Maurer yes, Skipper . yes, Sedlak yes

PUBLIC COMMENTS FROM MEMBERS OF THE AUDIENCE:

Ms Gillund questioned the order of business on the current agenda.

Ms Gillund requested that all ordinances go before a committee before appearing on the Council agenda.

ADJOURNMENT:

Motion to adjourn by Mr.Sedlak and seconded by Mr.Mauer. Motion passed by unanimous voice vote. Meeting was adjourned at 8:25P.M.

Respectfully submitted,

Bernice Schreiber

Fiscal Officer